EPICo Conference 2026

Wednesday

9.00: Welcome to the conference from the Chief Executive Officer of the British Library  

9.15: Introduction and update of activities from the EPICo Committee Chair, Daniel Tschirren

9.30: Keynote 1

10.30: Tea break 

10.50: Session 1 –  presentation from EPICo 

12.30: Lunch break 

13.30: Session 2 – security and risk management 

15.00: Tea break 

15.30: Session 3 – poster session and lightning talks 

1700: Day 1 finish 

17.00–19.30: Drinks reception and poster viewing in the Library’s Knowledge Centre 

Thursday

09.00: Welcome back for day two, tea and refreshments 

09.30: Keynote 2 – Sustainability: The ReVerDi Project 

10.30: Tea break

11.00: Session 4 – The Cost of Keeping a Book   

12.30: Lunch break 

13.30: Session five – break out sessions: 

1. Metadata
2. How to start a collaboration
3. Preservation vs access
4. Sustainability, keynote follow up discussion 

15.00: Tea break  

15.30: Session 6 – panel discussion: what are the top three risks to printed books today? 

17.00: Day 2 finish  

19.00: Evening dinner at the King's Library tower  

Friday

09.00: Welcome back for day 3, tea and refreshments  

09.30: Keynote 3 

10:.30: Tea break  

11.00: Session 7 – storage solutions and architecture  

12.30: Closing remarks, handover to the new EPICo Committee Chair, and announcement of the next conference 

13.00: Finish + optional tours of the British Library site at St Pancras

Main Conference Attendance: 

Wednesday 30 September – Friday 2 October. 

Conference tickets are £135.

Optional Day visit to the British Library site in Boston Spa, Yorkshire: Tuesday 29 September. 

Free to attend but limited availability. Please book your space to avoid disappointment. Delegates must arrange their own travel to York Rail Station, free coach travel to and from British Library site in Boston Spa.

Optional Conference Dinner: Thursday 1 October 19.00, British Library St Pancras, King’s Library. 

Dinner tickets are £85.

Lunch will be provided on Wednesday 30th Sept and Thursday 1st Oct. For any dietary requirements please email DietaryEpico@bl.uk  

For any other requirements please email  SupportEpico@bl.uk  

For any enquiries regarding ticketing, attendance or how to find us please contact customer@bl.uk.

Please select one of the following break-out sessions to attend. Due to space limitations delegates may only attend one break-out session: 

• Break out 1 – Metadata
• Break out 2 – How to Start a Collaboration
• Break out 3 – Preservation vs Access
• Break out 4 – Sustainability, Keynote follow up Discussion.

The EPICo Conference welcomes submissions for posters to be displayed in the poster session of the conference on Wednesday 30th Sept.

Call for proposals

Delegates are invited to submit their proposals before 1 August 2026:

• an abstract of maximum 200 words, including the title

• a short biography of the first author.

Forms to submit your proposal

3th EPICo Conference (London, 2026) - Call for proposals – Remplir le formulaire.

The committee will particularly appreciate proposals relating to innovative and original projects of repository libraries for the storage of print material and collaborative journal or book preservation programmes. In these areas, various topics of interest may be addressed: technical building facilities, financial issues, human resources management, success stories of cooperation, statistics of usage, etc.

Authors whose proposals are accepted will be notified in the ten days following the submission. At this time, the authors will receive more instructions for sending their poster.

Commitments and practical issues

The final poster must be sent in high-quality PDF format before 1 September 2026. It will be printed by our hosts from the British Library in A0 format.

The author, or at least one of the authors, undertakes to be physically present during the conference. He must register at the same rate and under the same conditions as the other delegates.

As a poster session is planned, authors may also submit a PowerPoint (or other format) presentation of up to three slides for their very short presentation (few minutes maximum).

Contact address and information

Frédéric Brodkom, UCLouvain (Belgium): frederic.brodkom@uclouvain.be

Address:

British Library
96 Euston Road
London
NW1 2DB

Find us on Google maps. 

Public transport:

The nearest National Rail and Underground stations are Kings Cross, St Pancras and Euston. Many differnt busses can be found on Euston Road. 

Blue Badge Parking:

Parking bays for Blue Badge holders can be found on Ossulston Street.

Our Ossulston Street entrance is fully ramped and is approximately 100 metres from the main entrance. There are also public metered bays in this area.

* Optional visit to British Library site in Yorkshire:

Delegates who book this option will need to make their own way to York Train station for 09.45 on 29 September 2026 where a coach will convey them to the British Library's Boston Spa site. Further travel instructions will be issued via email for delegates who secure a ticket to this event.

The following hotels are within 15 minutes walking distance of the British Library Knowledge Centre: 

Premier Inn London St Pancras 

88 Euston Road

London 

NW1 2RA 

Premier Inn London Euston 

1 Dukes Road 

London 

WC1H 9PJ 

Pullman London St Pancras 

100-110 Euston Road 

London 

NW1 2AJ 

St Pancras Renaissance Hotel  

Euston Road 

London  

NW1 2AR 

Great Northern Hotel 

St Pancras Road 

London  

N1C 4TB 

Premier Inn Kings Cross 

26-30 York Way 

London 

N1 9AA 

Hub by Premier Inn Kings Cross 

50 Wharfdale Road 

London 

N1 9FA 

Premier Inn London Angel Islington 

18 Parkfield Street 

Islington 

London 

N1 0PS 

Four Points Flex by Sheraton London Euston  

8-11 Upper Woburn Place 

London 

WC1H 0JW 

Harlingford Hotel 

61-63 Cartwright Gardens 

London  

WC1H 9EL 

Goodenough Accommodation 

23 Mecklenburgh Square 

London  

WC1N 2AD